JOB DESCRIPTION
JOB TITLE: HR Assistant
YOUR MANAGER: HR Officer
LINE MANAGER FOR: N/A
RESPONSIBLE FOR: N/A
HOURS OF WORK: There is some flexibility in hours but must be a minimum of 30 hours worked over a minimum of 4 days per week.
JOB SUMMARY
As part of the Davies HR team (and the wider group People and Culture team) this role will assist with every aspect of the associate lifecycle including recruitment, payroll, employment changes and workforce information. This is a key role that will promote a professional customer orientated HR service for the practice.
MAIN RESPONSIBILITIES
- To assist with the recruitment of new associates to include arranging interviews, talking to candidates, liaising with recruiting managers, preparation of interview paperwork, maintaining recruitment records, ensuring a professional and positive candidate experience.
- To assist with the on-boarding of new associates from issuing of offer letters, requesting and chasing references, right to work checks, issuing contracts of employment ensuring that recruiting managers are kept informed of progress.
- To ensure that workstations, lockers, name badges, uniforms, etc are ready for their first day providing a professional and welcoming experience.
- To input, process and check payroll data to ensure accurate and timely submission of monthly payments. Check payroll reports and liaise with the central payroll team regarding any queries.
- To manage the Join Our Team and EMS inboxes, responding and forwarding as appropriate, proactively and efficiently.
- To assist with the appointment of agency staff and Consultants, ensuring arrangements are in place such as accommodation, flights, workstations, uniforms, name badges, etc.
- To issue variation of contract letters, confirmation of promotion, resignation or other changes as needed.
- To update and maintain the HR Information System (Breathe HR) ensuring that reports and outputs are accurate and up to date.
- To collate, check and input data for new starters, leavers, promotions and other amendments to pay rates and information, ensuring that the payroll and HRIS holds accurate and up to date information.
- To assist the HR Officer and HR Director with provision of accurate and timely management information reports.
- To administer and update pension membership information, death in service, childcare vouchers, VDS scheme, income protection and other relevant benefits and schemes.
- To provide first point of contact for payroll queries from associates and line managers.
- To support the implementation of the probationary policy, prompting managers to carry out probationary review discussions and arranging confirmation of successful probation as appropriate.
- To carry out ad-hoc project work to support the development and continuous improvement of the services provided by HR to new and existing colleagues.
- To co-ordinate the occupancy of the practice houses, agreeing arrangements for moving in and exiting, and working with maintenance to ensure that the practice houses are appropriately maintained and cleaned.
- To ensure that the internal phone list and clinician on-call contact details are up to date and accessible (whilst complying with the Data Protection Act requirements).
- To manage the co-ordination of new associate quarterly lunches liaising with the Managing Director to ensure that appropriate arrangements are in place i.e. catering, attendees, venue, invitations.
- To ensure that the GDPR are complied with.
- To assist and provide support to other members of the HR team as and when required.
- To take reasonable care of the health and safety of yourself and of others who may be affected by what you do.
- To follow health and safety instructions and protocols, and attend health and safety training.
- To report hazards, defects, accidents, injuries or incidents that occur in the workplace.
- To carry out any other duties as required and as appropriate to your skills, experience and knowledge and your position here at the practice.
PERSON SPECIFICATION
CRITERIA
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